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Newark, New Jersey

Senior Executive Assistant to the Chief People Officer

People & Operations   |   Job ID  2182868
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JOB SUMMARY

Job summary
Good storytelling starts with great listening. At Audible, that means each role and every project has our audience in mind. Because the same people who design, develop, and deploy our products also happen to use them. To us, that speaks volumes.

ABOUT THIS ROLE
Audible is currently seeking an Executive Assistant (EA) for our Chief People Officer. The Senior Executive Assistant to the Chief People Officer will handle day-to-day duties that can include juggling tasks/meeting conflicts, e-mail and calendaring, event management, as well as leading the execution on ad hoc projects while maintaining high confidentiality. They will have a demonstrated connection to Audible’s People Principles, a commitment to Audible’s product and social mission, and an understanding of the Chief People Officer’s key priorities while being proactive to ensure that the Chief People Officer makes the most effective use of their time and resources. The Senior Executive Assistant to the Chief People Officer will build trust and confidence and demonstrate sound judgement in their work.

This role will be based in our Newark, NJ headquarters but will follow our hybrid model, Hub+Home. For more information, please visit adbl.co/hybrid. This role will require you to be in office when the Chief People Officer is in the office.

ABOUT YOU
You have a mix of C-Level administration support experience, the ability to escalate priorities and influence others, and the problem-solving and project management skills required to manage the various business and personal matters for the Chief People Officer. You have strong knowledge and technical proficiency in Microsoft Outlook, Excel, and Word, along with familiarity of videoconference platforms and messaging applications. You have experience executing travel logistics and you anticipate, influence and demonstrate care and attention to detail of every task and project which includes proactively identifying and creating day-to-day efficiencies. You’re a resourceful problem-solver who will escalate matters with sound judgment, influence and persistence.

You have the ability to read an audience and anticipate a situation, while being nimble, to set up your executive for success, even virtually. You are naturally curious, inquisitive with deep research capabilities, and able to work with confidential information with professionalism. You’re self-motivated, highly organized, and able to manage multiple projects. You are able to adapt frequently to adjusting schedules and are able to back-up other Executive Assistants as needed. You're both inquisitive and confident. You have the ability to influence others – including peers – to create internal and external networks in your executive’s favor. You align with Audible’s People Principles and thrive in environments with high levels of ambiguity and urgency.

As a Senior Executive Assistant to the Chief People Officer, you will...
  • Handle business scheduling and calendar management.
  • Strategically manage business travel plans, reservations and logistics including liaising with all travelers for special needs.
  • Listen in on key meetings, take notes, and manage follow-up with an understanding of the content discussed.
  • Coordinate with other EAs to setup meetings with Amazon and Audible executives, including the preparation of confidential meeting notes and related documents.
  • Triage and do basic troubleshooting for hardware and software issues (e.g. e-mail issues with iPhone, MS Word printing problems, etc.).
  • Help to assist with HR projects and events at headquarters and other hubs with People and Places as needed.

BASIC QUALIFICATIONS

  • 10+ years of experience providing support for senior level executives or 5+ years Amazon experience.
  • 8+ years of experience as an Executive Assistant.
  • Experience with c-level executive calendar management.
  • Experience with domestic and/or international travel coordination.
  • Strong experience with Microsoft Outlook, Excel, and Word.
  • High School or equivalent diploma.

PREFERRED QUALIFICATIONS

  • Bachelor’s Degree.
  • Experience as both a Personal Assistant and an Executive Assistant.
  • Previous experience in high growth companies.

ABOUT AUDIBLE
At Audible, we innovate and inspire through the power of voice. We're changing the narrative on storytelling. As a leading creator and provider of premium audio storytelling, we've redefined the ways people access, discover, and share stories. The stories we tell have the ability to transport and transform everyday moments into meaningful experiences and it's our people who make Audible's service possible. We're listeners, storytellers, and problem-solvers. Our perspectives and experiences power our ideas and come together in our mission to unleash the power of the spoken word. Audible offers a Hub+Home hybrid workplace model that gives employees flexibility between gathering in a common office space (work from hub) and remote work (work from home). Some teams will work mostly at hub, some mostly at home and others hybrid. For more information, please visit adbl.co/hybrid.


Audible is committed to a diverse and inclusive workplace. Audible is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
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